Equicty has been innovating stable management for years, and now it is fully ready for the new era of mandatory Peppol e-invoicing in Belgium and across Europe. By building Peppol directly into Equstable, Equicty lets stable owners and managers stay compliant, save admin time, and offer a more professional experience to their clients while managing everything from one platform.
Belgian legislation requires B2B invoices to be sent via the Peppol network, and deadlines are approaching quickly for businesses that still rely on PDFs or paper invoices. Peppol ensures invoices are delivered securely and in a standardized, machine-readable format so your clients’ accounting systems can process them automatically. For stables, that means fewer disputes, faster payments, and less time spent chasing unpaid invoices.
In Equicty Equstable, Peppol is not an add-on or separate tool; it is embedded directly into the invoicing workflow you already use for boarding, training, and other services. Once Peppol is enabled in your Equstable account, you can send legally compliant e-invoices in a few clicks without extra software or complex setup. This tight integration helps your stable stay compliant with Belgian and European rules while keeping your administration streamlined.
To start sending e-invoices via Peppol, you first activate Peppol in your Equicty Equstable settings under company information. After this one-time setup, your stable entity is registered for Peppol, and you can keep using other invoicing tools if you wish for sending, while receiving via Peppol is configured in just one primary tool. This approach keeps your configuration simple while ensuring incoming and outgoing e-invoices are routed through a single, secure channel.
Quick Tip: Navigate to Equicty Equstable → Settings → Company information → Peppol status to check if you are active.
Sending Invoices via Peppol
Once Peppol is enabled, sending is straightforward: open the invoice in the main Invoicing module, make sure it is booked, and choose the option to send via the Peppol network. Equstable handles the Peppol formatting and transmission in the background, so from your perspective it feels like sending a normal invoice. If a customer is not on Peppol yet, you can still send the same invoice by email or post without changing your internal process.
For a Peppol invoice to be accepted, a few conditions must be met on the Equstable side. The invoice must belong to a Belgian or Luxembourgish company entity in your account for which Peppol is enabled, and the customer must be based in Belgium, the Netherlands, or Luxembourg. The customer also needs a valid VAT or company number and must be registered on the Peppol network; Equstable automatically checks the Peppol database and alerts you if the customer cannot be found.
Equstable will automatically search the Peppol database for your client, but you should ensure the following:
What if the customer isn’t on Peppol? Don’t worry. Equstable will alert you if the customer isn’t found. In that case, you can simply revert to sending the invoice via email or post.
Every Peppol invoice from Equstable automatically includes the PDF version of the invoice so your customer has a human-readable copy. You can also add supporting files such as agreements, overviews, or spreadsheets, with up to five attachments and a total maximum size of 100 MB in formats like PDF, PNG, JPG, XLSX, and CSV. Equstable bundles all of these into a single UBL e-invoice file so the customer’s system receives everything neatly packaged.
Limits & Formats:
Note: All files are bundled into a single UBL file for secure transmission.
The Peppol network is strict to ensure security and accuracy. Keep these rules in mind to avoid administrative headaches:
Once sent, you aren’t left in the dark. You can track the lifecycle of your invoice directly in Equstable.
Understanding Statuses:
Sending via Peppol means your invoice is officially and digitally delivered to the customer, but it does not automatically push that invoice into your own accounting software. Peppol’s role is secure, legally compliant exchange between parties, not bookkeeping or archiving in your system. To keep your accountant in the loop, Equicty lets you configure a unique autoscan or accountant email address so every time you send an invoice, a copy is forwarded directly to your accountant’s system for import. This is a common misconception. Peppol delivers the invoice to your customer, not your accountant.
To ensure your accountant stays in the loop:
In Belgium, B2B invoices must go through Peppol, and B2G invoices to public entities in Belgium, the Netherlands, and Luxembourg must also be sent via Peppol. With Equstable, you can handle those public-sector invoices from the same interface you use for private clients, without logging into government portals or uploading files manually. For customers in other countries where Peppol is not yet mandatory, you can still send invoices by email, while Belgian companies remain obliged to use Peppol when billing Belgian businesses.
If a customer reports that they did not receive your e-invoice, Equstable gives you a clear checklist to troubleshoot. You verify the VAT or company number, check whether the customer is correctly registered on Peppol, and confirm that the invoice was booked and sent through the Peppol option. With status tracking and clear error states, most delivery issues can be quickly identified and resolved so your cash flow is not delayed.
E-invoicing obligations for stables are no longer a future concern; they are becoming the new normal in Belgium and across Europe, and Peppol is at the center of that change. By choosing Equicty Equstable, stable owners and managers get a future-proof invoicing solution that is tightly integrated with daily stable management, from horse records to client billing. Getting started now means you stay ahead of regulation, reduce admin stress, and present your stable as a professional, tech-forward partner—making it the ideal moment to sign up and move your invoicing fully into Equicty’s ecosystem.
The equestrian world is modernizing, and your business deserves software that keeps you ahead of regulations without slowing you down.
Would you like to see how Equicty can streamline your entire operation, from horse planning to Peppol invoicing?
Sign up with Equicty today.
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