January 2026 Is Only Weeks Away: E-invoicing via Peppol in  Zero Additional Costs with Equicty

Belgium’s Mandatory E-Invoicing Deadline Arrives in a few weeks—Get Compliant with Equicty Now

The deadline is closer than you think. By January 1, 2026, every Belgian business must comply with mandatory e-invoicing regulations. Across Europe, this becomes universal by 2030. The question isn’t if you need to adapt—it’s when you’ll be ready. With Equicty Equstable, you’re not just prepared. You’re already compliant, equipped, and future-proofed—at no extra cost.

Why E-Invoicing Matters for Your Business

E-invoicing (electronic invoicing) transforms how businesses exchange invoices. Instead of PDFs sent via email, invoices are transmitted in a structured electronic format (UBL) through certified networks like Peppol. This means:

✓ Automatic processing – No manual data entry
✓ Faster payments – Invoices reach recipients instantly
✓ Reduced errors – Structured data eliminates transcription mistakes
✓ Legal compliance – Meet Belgian and EU regulations effortlessly

The Regulatory Timeline You Can’t Ignore

• Today: Mandatory for B2G (business-to-government) transactions
• January 1, 2026: Mandatory for all B2B transactions in Belgium
• By 2030: Mandatory across the entire European Union

The advantage? Equstable users are already positioned ahead of the curve. While competitors scramble to implement compliance solutions, you’re already operating at full capacity.

What Makes Equicty Equstable Different?

1. Zero Additional Costs

E-invoicing via Peppol is included with your existing invoicing module. No hidden fees. No surprise charges. Just seamless compliance built into the platform you already trust.

2. Fully Automated Peppol Integration

Once registered, Equstable handles everything:

• Automatic recognition of government institutions
• Instant transmission to registered Peppol recipients
• Seamless UBL file generation and delivery

3. Future-Ready Infrastructure

Our roadmap includes advanced features already in development:

• Direct payment processing for incoming invoices
• Automatic linking of invoices to expenses and tasks
• Enhanced accounting software integration

Getting Started: Registration on Peppol

What Is Peppol Registration?

Peppol (Pan-European Public Procurement Online) is the certified network that enables secure, standardized e-invoice exchange across Europe. Registration connects your company to this network through Equicty Equstable, giving you a unique Peppol ID.

How to Register

1. Enable Peppol in your Equicty Equstable settings Step-by-step guide
2. Receive your unique Peppol ID linked to your KBO or VAT number
3. Start sending and receiving e-invoices immediately

Verification & Visibility

Your registration is publicly verifiable. Clients and suppliers can confirm your Peppol status using your KBO number at peppolcheck.be, establishing trust and professionalism.

Sending E-Invoices: Simple, Fast, Compliant

Who Must I Send E-Invoices To?

Required:

• All Belgian B2B clients (from January 1, 2026)
• Belgian, Dutch, and Luxembourgish government entities (already mandatory)

Optional but Available:

• Foreign clients in countries with Peppol networks (Netherlands, Luxembourg)
• International clients can still receive traditional PDF invoices via email

Key Features

✓ Automatic Format Conversion: Your invoices are automatically converted to UBL format
✓ Instant Delivery: Transmitted immediately upon finalization
✓ Dual Formats: Recipients get both structured UBL data and PDF copies
✓ Government Auto-Detection: Public institutions are recognized automatically

Important: Error Handling

Once sent via Peppol, invoices cannot be resent with the same number. If you discover an error:

1. Issue a credit note through Peppol
2. Correct the original invoice
3. Send the corrected version with a new invoice number

Pro Tip: Payment reminders are sent via email (not Peppol), with the original Peppol invoice attached as PDF.

Receiving E-Invoices: Complete Visibility

Activation Required

To receive e-invoices from Belgian suppliers, you must activate Peppol registration in Equstable. (Learn how)

Who Can Send You E-Invoices?

Any supplier registered on the Peppol network can send you invoices directly into Equstable, where they:

• Appear automatically in your inbox
• Are available in both UBL/XML and PDF formats
• Can be downloaded and forwarded to your accountant

Coming Soon

Our development roadmap includes:

• Direct payment processing within Equstable
• Automatic expense linking to projects and tasks
• Enhanced accounting integration for seamless bookkeeping

Working with Accountants: Seamless Collaboration

Outgoing Invoices

Configure Equstable to automatically send copies of all Peppol invoices to your accountant’s email or auto-scan service. Your bookkeeper receives the same structured data you send to clients.

Incoming Invoices

Download received invoices as UBL/XML or PDF and forward them to your accounting system. Full automation with direct accounting software integration is coming in future updates.

Special Scenarios: Answers to Your Questions

B2C Clients (Private Individuals)

If you only serve consumers:

• Sending: You may continue using PDF invoices via email
• Receiving: You must still receive e-invoices from Peppol-registered suppliers

Multiple Tool Usage

• Sending: You can send invoices via Equstable and other tools simultaneously
• Receiving: Only one tool can receive invoices—choose where you’re registered

Already Registered Elsewhere?

If your company is registered on Peppol through another provider, Equstable can still send outgoing invoices via Peppol. You’ll remain fully compliant for all outgoing transactions.

Managing Your Peppol Connection

Switching or Deactivating

If you archive a company entity:
The associated VAT/KBO numbers are deregistered from Peppol. You’ll need to re-register to resume e-invoicing.

If you cancel your Equstable subscription:
Your Peppol registration is deactivated. You can re-register through any other certified Peppol provider.

Why Choose Equicty Equstable for E-Invoicing?

✓ Already Compliant

While competitors are still building solutions, you’re already operational and future-proof.

✓ Included at No Extra Cost

E-invoicing is part of your subscription—no premium tiers or add-on fees.

✓ Continuous Innovation

Our roadmap ensures you’ll always have cutting-edge features as regulations evolve.

✓ Seamless Integration

Works with your existing workflows, accountants, and business processes.

✓ European-Wide Readiness

As regulations expand across the EU, you’re already positioned for success.

Take Action Now: Get Ahead of the 2026 Deadline

The Belgian e-invoicing mandate takes effect on January 1, 2026. Companies waiting until the last minute risk:

• Implementation delays
• Training challenges
• Compliance penalties
• Competitive disadvantage

Equicty Equstable users are already compliant today.

Ready to Future-Proof Your Business?

Current Users: Enable Peppol in your account →

New to Equstable?: Start your free trial → and experience the most advanced, compliance-ready invoicing platform in Belgium.

Need Help?

Email: support@equicty.com
Live Chat: Available in your Equstable dashboard

Call us now: +32 56 96 72 09

Stay compliant. Stay competitive. Choose Equicty Equstable.